Grounds & Facilities Committee

Committee Responsibilities

The Grounds and Facilities Committee's primary responsibility is to advise the Board of Directors on issues-related rules, policies, maintenance, upkeep, and the use of the common grounds and facilities.  The scope of the Committee is focused on:

  • Review scope and proposals of major grounds & facility service providers; 
  • Review, draft, recommend rules and regulations related to grounds and facilities;
  • Review, initiate, recommend scope, amenities, design, and other characteristics of capital projects;
  • Listen to and consider residents' concerns on comments in regards to the grounds and facilities;
  • Establish sub-committees to focus on specific grounds or facility issues.
The Committee meets monthly, typically at the BCA Management Office on the 1st Tuesday of the month.  The meeting is open to all BCA residents and opens with a Resident Comment Period where residents have the opportunity to directly address the Committee on any grounds or facility matters.  Meeting agendas are typically set the day of the meeting and are available to residents by request. The typical meeting lasts 1.5-2.0 hours.

Asphalt Sub-Committee

The Board established an Asphalt Sub-Committee at the December 5, 2017 meeting to look into concerns expressed by a few residents in regards to the use of PaveRx, a refined coal tar product used to seal coat Brambleton’s asphalt. The objectives and tasks of the sub-committee are: 

  • Review whether any immediate or long-term impacts have been linked to the use of the refined coal tar PaveRx rejuvenator product;
  • Consider and recommend environmental studies that can be performed to determine impact to environments surrounding the applied PaveRx product;
  • Review and recommend products that have similar performance and warranties as the PaveRx product as well as the financial impacts to the Association these products would have;

Specific Tasks Will Encompass:

  • Providing the Grounds and Facilities Committee and the Board of Directors with a written summary of its findings.

The sub-committee will meet 30 minutes prior to the scheduled monthly Grounds & Facilities Committee meetings. The meeting will typically be at 7:00 PM on the 1st Tuesday of each month at the BCA Management Office.